Section A:       General Statement of Policy

The Company is committed to the provision and maintenance of safe and healthy working conditions both at its own office premises and elsewhere for staff employed by the Company and for Contractors, Restaurants and visitors and to ensuring compliance with all statutory requirements and codes of practice.  In accordance with its duty under section 2(3) of The Health and Safety at Work Act 1974, the Company has produced the following statement of policy in respect of health and safety at premises controlled by third parties.


The Company has introduced procedures for working with Venue Operators, independent Contractors and Restaurants to ensure that they are aware of their responsibility for the health, safety and welfare of all employees whose duties include working with any particular show organised by the Company at any external site.


The Company will liaise with Venue Operators, Contractors and Restaurants as far as is reasonably practicable, to ensure particular attention is paid to:

  1. The provision and maintenance of plant and systems of work that are safe and healthy for all staff and Contractors employed at a Show, supplied by the venue or professional companies.
  2. Arrangements for ensuring safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances.
  3. The provision of information, instruction, training and supervision to ensure the health and safety at work of employees and others.
  4. Maintaining the venue in a safe condition as per guidance and the Rules and Regulations of the venue.
  5. The provision of a safe means of access to and exit from the venue.
  6. The maintenance of a working environment that is safe, without risks to health and provides adequate facilities and arrangements for welfare at work.
  7. The provision of safety equipment and clothing to provide protection from injury to those relevant personnel. (Wherever possible contractors are employed for specific tasks).
  8. Arrangements for ensuring that visitors, and persons who are not employed by the Company or by the Venue Operator, Independent Contractor or Restaurants, but who may be affected by the activities of any of them, are not exposed to risks to their health and safety.
  9. Arrangement for consultation with employees and with Venue Operators, Contractors, Restaurants and other professional bodies periodically to ascertain what measures should be taken to increase awareness of health and safety and to ensure that all necessary measures are taken to make this policy effective.


The attention of all employees is drawn to the safety rules and procedure.  All employees have a responsibility to do everything they can to prevent injury to themselves, their fellow employees and others affected by their actions or omissions at work.  If you are not sure, then you should seek advice from professionals.  If in doubt, seek advice.

This policy is produced by the Company specifically for its employees who are required in the course of their duties to work at external venues organising exhibitions and events, and also for the Independent Contractors and Restaurants whose employees work in such exhibitions and conferences. The Company will endeavour to ensure that all independent Contractors and Restaurants are made aware of, and comply with, the terms of this policy, and in particular with this Health and Safety at work statement.


Section B: Organisation and Responsibilities within Genealogy Events ltd

1.         Executive

The GEL Board has overall responsibility for safety in the Company, whether on or off-site and will monitor the Company’s safety policies on a regular basis. Marie Davies, has managerial responsibilities for health and safety issues and reports to the Board. Their responsibilities include keeping a watching brief on changing safety legislation and the investigation of accidents at external venues. The Board will also ensure that sufficient resources are available to provide any health and safety equipment, clothing, information and training for employees of the Company whose duties include working at external venues in order (as far as is reasonably practicable) to achieve and maintain a high standard of safety proficiency both on and off-site. To assist Marie Davies there is an appointed Health & Safety Officer at each venue.

2.         Responsibility for Venues

Genealogy Events History Ltd is responsible for Venues. They will:

  1. when making arrangements to hire a venue the Company has not used before, carry out a full health and safety inspection of the site;
  2. prepare a written assessment of the health and safety risks of new and existing sites following the inspection;
  3. re-inspect sites the Company has previously hired, on an annual basis, updating the written assessment where appropriate;
  4. inform Operation Managers of particular health and safety requirements of individual sites and of any changes in procedures introduced.


3.         Operations Managers

Operations Managers, including Feature Operation Managers, whether directly employed or freelance, will be responsible for liaising on site with Venue Operators, Contractors and Restaurants regarding health and safety.  Each Operations Manager will, with the assistance of an appointed Health & Safety Officer:

  1. ensure all Company staff, Restaurants and Contractor’s representatives know the whereabouts of the venue’s Medical Centre and First Aid Boxes, and understand the venue’s Fire and Emergency Procedures;
  2. ensure all Company staff, Restaurants and Contractors are aware of this health and safety policy;
  3. be responsible for maintaining an on-site temporary accident book and for reporting any accidents to the Venue Operator and to Marie Davies (or in her absence, the Operations Manager) for entry into the appropriate permanent accident books;
  4. investigate all accidents on site with the assistance of venue staff and Marie Davies (or in her absence, the Operations Manager) with a view to prevention;
  5. ensure good housekeeping standards are applied;
  6. oversee the inspection and maintenance of Company equipment and facilities. Those provided by the Venue Operator, such as lighting, passageways, fire alarms, fire escapes, fire extinguishers and first aid boxes carry all necessary certification provided by the relevant body, with the assistance of the Health and Safety Officer;
  7. together with venue staff, the Health and Safety Officer, Independent Contractors and Restaurants, inspect and ensure that equipment and facilities such as lighting, passageways, fire alarms, fire escapes, fire extinguishers and first aid boxes are maintained safely and monitor work practices on a regular basis throughout build up, open days and breakdown.


4.         Reporting Accidents

  1. In the event of an accident causing injury you must ensure that the injured person is being cared for and send immediately for the Health and Safety Officer and the Operations Manager and for assistance from the Venue’s Medical Centre Manager.  DO NOT MOVE THE INJURED PERSON.
  2. Report the full details to the Health and Safety Officer and the Operations Manager who will ensure the incident is recorded in the accident book for the site and for the Company.  The accident will be reported to the inspecting authority as and when necessary.
  3. Any “near miss” incident that occurs should also be reported to the Operations Manager who will be responsible for making a full report to Marie Davies and to the Venue Operator.

All accidents will be investigated by Marie Davies (or in her absence, the Operations Manager) in conjunction with the Venue Operator and with a representative of an Independent Contractor or Exhibitor if appropriate.  A report will be made to the Board and to any other interested parties who will ensure that appropriate action is taken to prevent recurrence.